HIPAA Compliant Communication Solutions - Putting Patient Trust First

The Foundation of Trust in Healthcare: HIPAA Compliance

Personal privacy begins and ends with HIPAA; that is why MailSPEC helps hospitals, clinics, insurers, and pharma partners meet and exceed HIPAA requirements through robust encryption, unbreakable audit trails, and controls that prevent you from ever violating this rule in the first place.

Our Compliance for Communications is designed to make life easier for your compliance officer so you avoid fines, keep patient data private and stay highly efficient

Scenarios Where MailSPEC Makes HIPAA Compliance a Breeze

1. Sending Files to a Specialist - Made Easy
2. Nurses Breezing Through a Patient Case on Pulse
3. Sending Files to a Billing Company - No Problem
4. Sending a Doctor's Note to a Patient - No Training Required
5. Preparing for a HIPAA Audit - Not a Nightmare

Why MailSPEC is the go-to for HIPAA Compliance Officers

Direct Alignment with HIPAA Rules

MailSPEC's solutions match up with:

  • US law chapter 45 and all that follows
  • Encryption for data (164.312)
  • Access controls (164.308)
  • Tracking access to ePHI (164.312 (b))

AI-Powered Policy Enforcement

  • Auto retention policies to comply with HIPAA timelines
  • Real-time intervention when messages are sent to the wrong place
  • Policy-driven tagging of metadata to keep everything in check

Audit-Ready Without Burdening Users

  • Tamper-proof storage for all your files
  • End-to-end encryption by default (no user input needed)
  • Escrow-backed file retention and recovery - just in case.

Benefits for Compliance & IT Leaders

  • Easy integrations with Office 365, Desktop Outlook, and Patient Records Management with SDK
  • Instant compliance without user training needed
  • Private cloud keeps everything within jurisdiction
  • No data scraping or profile building

HIPAA Made Simple with drop-in Compliance with Key Communication tools

EasyCrypt | Email Encryption, HIPAA Compliant from the Ground Up
Pulse | Secure Messaging for Healthcare - Done Right
PassLink | Secure File Sharing for HIPAA Compliance
JACE | Compliance Engine - The Heart of Our Products

Real-World HIPAA Compliance with MailSPEC

Coordinating with Colleagues on a Case

With EasyCrypt and Pulse, docs and nurses can chat securely about patients without needing to go to a personal device. All messages get journaled, encrypted and saved for compliance teams to review.

Telehealth and Virtual Appointments

Réunion Video ensures that virtual consultations are all secure, covered for audit requirements in HIPAA policy and also protected from interception with multi-factor authentication and sovereign hosting.

Secure File Sharing With Business Associates

When you need to send PHI to external billing or legal firms, PassLink provides secure access with identity verification, logging and expiring access - all in compliance with HIPAA business associate requirements.

Frequently Asked Questions - HIPAA + MailSPEC

Is EasyCrypt HIPAA certified?
Can we enforce retention policies on chat and email?
Does MailSPEC store data offshore?
How long to get records for an audit?
Why Pulse, not Signal or WhatsApp for healthcare?

Want to give MailSPEC a spin and see how we can transform your HIPAA compliance?

Book a Demo Now